Job Description

Lead Executive Assistant to the Founder, Managing Partner at Pantera summary:

Lead Executive Assistant to the Founder and Managing Partner responsible for managing a team of five assistants and coordinating executive support across multiple offices. Oversees calendar management, meeting preparation, communication, and logistical support to ensure efficient operations. Requires strong organizational, interpersonal, and decision-making skills with proficiency in Microsoft Office and Apple hardware.

We are seeking a Lead Executive Assistant to provide administrative support to the Managing Partner and manage “the office of the Managing Partner” – five other staff members also supporting him. The position is full-time and could be based in our New York, San Juan, or San Francisco offices. This role requires presence in the office at least four days per week and every day that Managing Partner is in that office.

The Managing Partner splits his time between Pantera's office roughly:

San Juan 60%

New York City 20%

San Francisco 10%

Qualifications:

• Bachelor's degree from a top-tier university (almost totally) required
• 5+ years’ experience supporting C-level executives preferred
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with impeccable attention to detail
• Outstanding verbal and written communication, with ability to convey information clearly and professionally
• Outstanding interpersonal skills, emotionally mature, and able to build relationships
• Proactive approach to problem-solving with strong decision-making capability
• Proven ability to handle confidential information with utmost discretion
• Proficiency in Microsoft Office and Apple hardware
• Meticulous, professional, confident, sophisticated, and gracious
• Does not require 24x7 availability – much more 9-5

Responsibilities:

• Managing five other Executive and Personal Assistants and Investor Relations staff who essentially work for the Managing Partner
• Overall calendar ownership
• Act as a gracious gatekeeper to ensure the Managing Partner’s time is spent on his most impactful issues
• Prepare for Executive Committee and Investment Committee
• Coordinate and build agenda for regular meetings with his reports
• Manage the use of Microsoft Outlook Tasks to get things Track plans and outcomes to completion.
• Manage Microsoft Outlook Support key communication for Managing Partner.
• Manage Microsoft Outlook Contacts and lists like Christmas cards
• Manage junior EAs booking professional travel (a separate PA does all personal travel)
• Responsible for the architecture of physical and electronic file organization
• Ensure that the Investor Relations staff are doing logistics for conferences & TV interviews
• Collaborate effectively and form strong partnerships with the administrative team
• Coordinates technology for Managing Partner's homes and offices, as well as on-the-road computer needs

Compensation:

Extremely competitive, based on experience: $200,000 - $400,000

Keywords:

executive assistant, administrative support, calendar management, team leadership, executive communication, logistics coordination, Microsoft Office, office management, investor relations support, travel coordination

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