Job Description

Executive Assistant to President- Orange County, California at The Calendar Group summary:

The Executive Assistant to the President/COO provides high-level administrative support in a fast-paced environment, managing complex calendars, travel, and executive communications. They utilize AI tools to enhance productivity, prepare polished presentations, and coordinate office logistics across multiple locations. The role requires exceptional judgment, discretion, and adaptability to handle both professional and personal executive needs seamlessly.

Our client is seeking an Executive Assistant to the President/COO in a high-intensity, fast-paced environment. This role requires exceptional judgment, adaptability, and discretion. You'll manage a complex and constantly shifting workload- balancing executive support and office coordination. The ideal candidate thrives under pressure and brings a steady, proactive presence to a demanding executive office.
Key Responsibilities

• Calendar & Travel Management - Own the President/COO's calendar, coordinate internal and external meetings, and handle complex travel and logistics (business and personal).
• AI-First Admin- Use AI tools to draft emails, generate research summaries, and automate recurring tasks.
• Presentation-Ready Deliverables - Build and polish executive-quality slide decks for board meetings, investor updates, internal briefings, and strategic planning sessions.
• Communication & Follow-Through - Screen messages, track action items, prep presentations, file expenses, and keep everything running behind the scenes.
• Office Coordination - Serve as the primary point person for our OC office and support operations at the remote Dallas location. Book conference rooms, manage onsite needs, and coordinate in-office logistics.
• Cross-Team Support - Provide light support to other execs (travel booking, offsite planning, ad-hoc admin).
• Personal Assistance - Help with everyday personal tasks: scheduling appointments, ordering gifts, running errands, arranging meals, or managing household logistics

Qualifications:

• 2+ years of C-level executive support in a fast-paced, high-discretion environment
• Must be local to Orange County
• Must have AI experience.
• Highly organized, proactive, and unflappable under pressure
• Strong presentation skills and experience building high-quality, executive-level slide decks in Google Slides or PowerPoint.

Schedule: Onsite Monday through Friday: 8 am to 6pm ,with flexibility. Must be willing to work extended hours during peak periods (launches, board prep, etc.)
Compensation: $90,000 to $120,000 DOE

Keywords:

executive assistant, calendar management, travel coordination, AI tools, presentation preparation, office coordination, executive support, board meeting materials, high discretion, cross-team support

Job Tags

Internship, Local area, Remote work, Monday to Friday, Shift work,

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