Job Description

Summary

The Special Events Coordinator supports the Architect of the Capitol, Senate Office Buildings (SOB) by planning and coordinating special events and daily room setups. The incumbent serves as a liaison between event sponsors, Senate staff, vendors, and AOC teams to ensure events are executed safely, efficiently, and in compliance with AOC policies. Duties include coordinating room layouts, managing event logistics, and maintaining reservation systems to deliver seamless, high quality events.

This job is open to

The public

U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Clarification from the agency

Applications will be accepted from all U.S. citizens.

Duties

As a Special Events Coordinator, you will:

• Receive and process event requests via the Rules Reservation System, showcasing SOB spaces, services, and offerings (including audiovisual and catering).
• Act as the primary liaison between event sponsors, Senatorial staff, vendors, and AOC teams, ensuring clear communication on event requirements and changes.
• Advise and enforce AOC and SOB event policies and make recommendations on operational improvements.
• Schedule, design, and coordinate room setups and layouts, including seating arrangements and audiovisual requirements.
• Maintain a master calendar of events and conduct on-site visual inspections and spot checks to ensure operational requirements are met.
• Confirm room setups meet sponsor requests and AOC policy requirements, including tables, chairs, AV equipment, teleconferencing tools, and listening devices.
• Collect and analyze special event data, including space usage, client demographics, and trend analysis to enhance operational efficiency and client experience.
• Utilize digital platforms (e.g., Rules Reservation System, WebTMA) to manage reservations, log work orders, create diagrams, and generate performance reports.
• Conduct process reviews with the Events Manager to refine practices, implement operational improvements, and develop contingency plans for emergencies.
• Communicate concerns regarding event rule violations to the Special Events Manager for escalation to the Senate Committee on Rules and Administration.
• Follow all OSHA and AOC safety regulations, utilize PPE, and take corrective action on unsafe conditions.

Requirements

Conditions of employment

• You must be a U.S. Citizen.
• You must be able to pass a drug test.
• Your resume and question responses must demonstrate the job-related KSAs.

• You must meet the definition of specialized experience.

• A citizen of the United States;

• A person who is lawfully admitted for permanent residence and is seeking citizenship as outlined in 8 U.S.C. 1324b(a)(3)(B);
• A person who is admitted as a refugee under 8 U.S.C. 1157 or is granted asylum under 8 U.S.C. 1158 and has filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible;
• A person who owes allegiance to the United States (nationals of American Samoa, Swains Island, and the Northern Mariana Islands, and nationals who meet other requirements described in 8 U.S.C. 1408); or
• You must be able to pass a drug test and background check.
• Your resume and question responses must demonstrate the job-related KSAs.
• You must meet the definition of specialized experience.

Qualifications

You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at

Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level.

Candidates for the GS-08 grade level must have at least 52 weeks of specialized experience equivalent to the GS-07 grade level in the Federal service.

Specialized experience for this position includes:

• Assisting in planning or coordinating events, meetings, or room setups.
• Coordinating logistics such as space usage, seating layouts, or audiovisual needs.
• Communicating with multiple stakeholders to ensure event readiness.

-OR-

2 full years of graduate level education directly related to event management, hospitality, communications, or business.

-OR-

A combination of education and experience.

Candidates for the GS-09 grade level must have at least 52 weeks of specialized experience equivalent to the GS-08 grade level in the Federal service.

Specialized experience for this position includes:

• Independently planning and coordinating special events or meetings.
• Designing room layouts, managing event schedules, and coordinating vendor services.
• Collecting and analyzing event data to inform operational improvements.
• Serving as a liaison between internal teams and external stakeholders for event execution.

-OR-

Master's degree or equivalent graduate degree in a related field.

-OR-

A combination of education and experience.

Additional information

Welcome Veterans. The Veterans Employment Opportunities Act of 1998 (VEOA) gives veterans' preference rights in the legislative branch to certain veterans as applied by the Congressional Accountability Act. Veterans' preference is applied on this vacancy announcement. If you are a veteran and have been separated under honorable conditions, you must submit a copy of your DD-214 or other proof of eligibility; SF-15, if applicable; and Department of Veterans Affairs documentation of disability, if applicable. For more information, please visit OPM vet guide

If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System. If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information.

DRUG TESTING: The Architect of the Capitol (AOC) is a Drug Free Workplace. As part of the AOC's suitability assessment, a candidate tentatively selected for a position who is not currently an AOC employee is required to submit to screening for illegal drug use. Satisfactory completion of a drug test is a condition of employment with the Agency. A candidate must test negative prior to being eligible for appointment into a position. We will schedule, provide and cover the cost for the drug test.

The selectee(s) under the vacancy announcement for this position is subject to a criminal record check by the U.S. Capitol Police and satisfactory adjudication to be eligible for employment at the Architect of the Capitol.

The Architect of the Capitol is an E-VERIFY Participant. E-VERIFY is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration records to confirm employment authorization in the United States. If you are selected for this position, the documentation that you present for purposes of completing the DHS Form I-9 will be verified through the DHS E-VERIFY electronic system. For more information on E-Verify, please visit

The Architect of the Capitol is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, sex, religion, age, national origin, sexual orientation, gender identity, genetic information and/or disability.

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be made on a case-by-case basis.

Moving expenses are not authorized.

Relocation expenses are not authorized.

Probationary Period - A newly appointed selectee is subject to the completion of a one-year trial/probationary period, regardless of whether or not a trial/probationary period has been completed previously with the Architect of the Capitol or another Federal agency.

This vacancy announcement may be used to fill additional vacancies in any of the jurisdictions of the Architect of the Capitol.

All application materials become the property of the Architect of the Capitol.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

A variety of health insurance plans; retirement system with investment options; paid holidays; paid sick and annual (vacation) leave; life ins]]> <

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