Job Description
Senior Executive Assistant, Office of the CEO at Brex Inc summary:
The Senior Executive Assistant to the CEO at Brex provides high-level administrative and project support, managing the CEO’s calendar, communications, and travel logistics. This role coordinates internal and external meetings, facilitates strategic initiatives, and acts as a liaison across the organization to enhance operational efficiency. The position requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.
Why join us Brex is the AI-powered spend platform. We help companies spend with confidence with integrated corporate cards, banking, and global payments, plus intuitive software for travel and expenses. Tens of thousands of companies from startups to enterprises - including DoorDash, Flexport, and Compass - use Brex to proactively control spend, reduce costs, and increase efficiency on a global scale.
Working at Brex allows you to push your limits, challenge the status quo, and collaborate with some of the brightest minds in the industry. We're committed to building a diverse team and inclusive culture and believe your potential should only be limited by how big you can dream. We make this a reality by empowering you with the tools, resources, and support you need to grow your career.
Administrative at Brex The Executive Assistant team is an integral component of company operations, ensuring that our leaders are supported and equipped to succeed and focus on company goals. As strategic partners, Brex Executive Assistants provide critical support while also contributing to projects that help drive business priorities and strengthen team collaboration.
What you'll do The Executive Assistant to the CEO/Founder will be responsible for providing comprehensive support to the CEO, managing the day-to-day operations of the executive office, and ensuring efficient communication and coordination across the organization. You will be the steward of their time, coordinating internally and externally to plan seamless meetings, travel, and offsites. The ideal candidate is a strategic thinker with exceptional organizational skills, capable of managing multiple priorities with a high degree of professionalism and confidentiality. This role will report to the Chief of Staff to the CEO and will require in-person support three days a week at Brex's San Francisco office.
Responsibilities Administrative Support:
- Manage and prioritize the CEO's calendar, scheduling meetings, appointments, interviews, and travel arrangements
- Handle correspondence, emails, and phone calls, ensuring timely and appropriate responses
- Collaborate with other Executive Assistants for critical company processes including weekly, monthly, and quarterly internal meetings
- Organize and maintain files, records, and documentation
Project Management:
- Support the CEO in all daily duties, understand key priorities, and build processes to make the organization more effective
- Assist in the planning and execution of strategic initiatives and special projects
- Track progress on various projects, ensuring deadlines are met and deliverables are achieved
Communication & Coordination:
- Act as a liaison between the CEO and other executives, employees, clients, and stakeholders
- Coordinate and facilitate meetings, including preparing agendas, taking minutes, and following up on action items
- Ensure clear and consistent communication across the organization
Travel & Event Planning:
- Arrange complex domestic and international travel itineraries, including flights, accommodations, dining reservations, and ground transportation
- Plan and coordinate company events, conferences, and executive off-sites
Requirements - 8+ years of administrative experience in a fast-paced environment, 3+ of those years supporting at the Founder / CEO level
- Excellent organizational, problem-solving, time-management, and prioritization skills
- Outstanding written and verbal communication, as well as listening skills
- Strong team-player attitude; needs to work well under pressure and be adaptable in the face of changing priorities
- Expert with G-Suite (Google Calendar, Gmail, Google docs, Google sheets, etc.)
- High degree of discretion and integrity, especially when taking care of confidential information
- Strong problem-solving skills and attention to detail
- High level of professionalism and interpersonal skills
Bonus points - Experience with Google Suite, Slack, DocuSign, and Adobe Sign
- Undergraduate degree
Compensation The expected salary range for this role is $153,680 - $192,100. However, the starting base pay will depend on a number of factors including the candidate's location, skills, experience, market demands, and internal pay parity. Depending on the position offered, equity and other forms of compensation may be provided as part of a total compensation package.
Please be aware, job-seekers may be at risk of targeting by malicious actors looking for personal data. Brex recruiters will only reach out via LinkedIn or email with a brex.com domain. Any outreach claiming to be from Brex via other sources should be ignored.
Keywords:
executive assistant, CEO support, calendar management, travel coordination, project management, meeting facilitation, confidentiality, organizational skills, communication, administrative support
Job Tags
Internship, 3 days per week,