Job Description

Job Description

Job Description

JOB DESCRIPTION

Position

Mail Clerk

Employee Name

Department

Security Department

Reports to

Director of Security

Travel Required

No

FLSA Status/

Appointment Type

Non-Exempt

Part-Time (20 hrs/week)

12-month

Campus-provided Housing?

No

School-provided cell phone?

No

Remote or on-campus presence?

On-campus

Primary Position Objectives

The Mail Clerk reports directly to the Director of Security. The role is to manage a mailroom on campus where individuals of the campus community can send and retrieve packages and mail.

Position Responsibilities

• Manages a mailroom on campus where individuals can send and retrieve packages and mail.
  • receives, sorts, documents, delivers, inspects, and routes incoming and outgoing mail and packages utilizing tracking and mailing systems
  • Gathers mail from every department and redistributes interoffice mail to appropriate offices/individuals on campus
  • Takes and manages inventory of postal supplies
  • Supports and answers all postal questions for customers requiring assistance
  • Logs and processes entire outgoing and incoming special, legal, and certified mail
  • Receives packages from parcel delivery providers (FEDEX, UPS, etc.)
  • Manages, cleans, organizes and oversees entire mailroom operation
  • Assists with campus recycling program
  • Breaks down used boxes from shipping and receiving and prepares for recycling
  • Manages and labels all student mailboxes year over year. Ensures mail from graduated students is managed and sent out accordingly.
  • Prepares packages for mailing
• Leadership: All UWC-USA employees are expected to provide varying levels of leadership in order to support the UWC mission. Examples include but are not limited to:
  • Actively participating and contributing to committee or task force assignments, providing leadership in campus-wide events or initiatives, strategic planning efforts, in the experiential education program, the dormitories, dining hall, and/or in physical plant initiatives.
  • Initiating strategic discussions and sharing thoughtful and innovative ideas with your co-workers for carrying out the UWC mission and successfully completing day to day work assignments.
  • Demonstrating a growth mindset by believing and acknowledging that intelligence, skills, learning and creativity can all grow with time and experience.
  • In all interactions, upholding the UWC mission and values, and creating an environment that promotes and values diversity, equity and inclusion.

Position Skill & Qualifications

Skills & Required

• High school diploma or GED
• Strong organizational skills
• Strong verbal and oral communications skills: must be able to communicate effectively with colleagues, receivers ,and management to avoid errors in sending mail
• Basic computer operating skills for mail record keeping, scanning of packages, tracking # lookup, etc...
• Data entry skills
• Must be able to lift, carry and pull up to 60 pounds; ability to push up to 500 pounds
• Minimal climbing and balancing required
• Must be able to operate the following machines: delivery vehicles, postage metered machine, folding machine, baler, loaded 2-wheel dolly, and loaded pallet jacks
• Must be able to safely operate a box-cutter

Licenses Required

• Valid driver's license

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