Job Description

Executive Personal Assistant to Global CEO (Hybrid) at MAHLER PRIVATE STAFFING summary:

The Executive Personal Assistant to the Global CEO provides high-level administrative support, managing complex calendars, coordinating meetings, and handling confidential communications. This role involves personal and business travel arrangements, vendor and household management, and acting as a liaison to senior leadership and board members. The position requires discretion, strategic thinking, strong organizational skills, and a proactive approach in a hybrid work environment based in Palm Beach, FL.

Executive Personal Assistant to Global CEO - Palm Beach, FL (Hybrid)
Are you a proactive, problem-solver and a trusted gatekeeper? Do you thrive in high-performance environments where precision, discretion, and agility are paramount? A globally recognized CEO is seeking a top-tier Executive Personal Assistant to serve as a true right hand-someone who can anticipate needs, eliminate friction, and leverage their time.
This is not just a job. It's a career-defining opportunity to support a dynamic leader.
The principal would like to hire by October 1, 2025. They are willing to hire sooner or wait an additional week or two for the right candidate.
Location

• Palm Beach, FL
• Hybrid between the Principal's residence and your home office

Key Responsibilities

• Manage a dynamic, ever-evolving calendar with precision and foresight
• Coordinate high-level meetings and events
• Arrange all aspects of business, personal, and family travel (domestic & international).
• Serve as liaison to board members, investors, and senior leadership
• Handle confidential communications and correspondence with grace and professionalism
• Support personal and household logistics, vendor management, inventory, and errands
• Manage expense reports and coordinate bill pay
• Be available after hours and on weekends for urgent changes or support
• Anticipate needs, solve problems before they arise, and ensure every detail is accounted for

Qualifications

• A seasoned EPA with 5+ years supporting C-suite executives with excellent, verifiable references
• Undergraduate degree strongly preferred
• A strategic thinker with exceptional organizational and communication skills
• A tech-savvy operator fluent in Microsoft Office, PC, iPhone, and adaptable to new platforms
• A proactive, resourceful self-starter who thrives in autonomy and collaboration
• A discreet professional with sound judgment and a high level of confidentiality
• A long-term player who's ready to commit and grow with the role
• Valid U.S. work authorization and driver's license

Compensation and Terms

• Base compensation $160,000 - $185,000 commensurate with qualifications and experience
• General work schedule is Monday to Friday, either 8:30 am to 5:30 pm or 9:00 am to 6:00 pm with flexibility for some after hours and weekend support
• Excellent benefits package includes an annual discretionary bonus, excellent health/dental/vision insurance, PTO, and NYSE holidays.

To Apply:
Please apply at for consideration; please include your compensation requirements and a cover letter expressing your interest. Qualified applicants will be contacted. Immediate interviews available.
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Our Story:
Mahler Private Staffing works with America's leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates as well as we know our clients, so we can make lasting, long-term placements.
Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.

Keywords:

executive assistant, C-suite support, calendar management, confidential communications, travel coordination, vendor management, board liaison, event planning, organizational skills, strategic problem solving

Job Tags

Full time, Immediate start, Home office, Monday to Friday,

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