Job Description

Vaco Indianapolis has partnered with a client in downtown Indianapolis in search of a Legal Billing Specialist. If you feel you would be a good fit, apply today! 

This is a full time, direct hire opportunity. Will be working on a hybrid schedule (1-2 days remote per week). Overtime eligible.

Duties and Responsibilities :

• Process complex legal billing accurately and efficiently in accordance with client fee agreements (i.e., discounts, split-billing, preparation of electronic bills, etc.).
• Ensure compliance with billing policies and procedures including adherence to established billing cycle/cut-off dates.
• Maintain the integrity of the billing system information, including but not limited to maintaining billing lists, rules and exceptions.
• Generate and edit client pre-bills (BIM’s).
• Takes action to transfer charges to correct client accounts.
• Hands on familiarity with Billing vendor systems 
• Ability to prepare, transmit and ensure submission of eBills.
• Ensure the accurate and timely distribution of final bills.
• Communicate with clients, attorneys and legal assistants regarding billing needs and requirements.
• Answers questions from other employees pertaining to the diary time entry system.

Education & Experience :

• Associate’s degree in accounting or business, or equivalent combination of education and experience.
• Minimum 1 year general accounting or related experience required.
• Previous legal billing experience
• Experience working with specialized accounting/billing software strongly preferred.

Knowledge, Skills and Abilities :

• Ability to work independently and to organize and prioritize numerous tasks and complete them in a fast-paced environment.
• Ability to respond to requests requiring analysis of client billing histories and other basic financial analysis.
• Proficient with Microsoft Office Suite, including Excel
• Strong numeric aptitude and attention to detail.
• Strong interpersonal skills in order to respond to internal and external requests in a timely, accurate and professional manner.
• Ability to maintain cordial and productive work relationships and participate as a team player in every way possible.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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